Managing your Minute Book is easy with Us
Staying on top of your minute book is essential to any corporation. Our Online Minute Book Plan helps automate paperwork, streamline filings, and securely store all your important documents in one place.
What is a Minute Book?
A corporate minute book is the official record of your corporation. It stores all legally required documents such as incorporation papers, director and shareholder resolutions, share records, and key corporate registers. In Canada, every corporation is required to maintain an up-to-date minute book.
Required By Law
Canadian corporations must maintain a minute book under federal or provincial corporate law. Missing or outdated records can cause issues during audits, financing, or sales.
Digital Minute Book
Traditionally, minute books were kept in a physical binder. Today, many businesses use a digital minute book to store, organize, and update their records securely online — making it easier to stay compliant, prepare for audits, and work with accountants or lawyers.
What's included in a Minute Book?
Incorporation Documents
Articles and certificate of incorporation, plus any amendments.
Corporate Bylaws
Rules that govern how your corporation operates (including By-law No. 1).
Director & Officer Records
Official records of directors and officers, appointments, and changes.
Share Records
Share register, share issuances, transfers, and ownership details.
Resolutions & Minutes
Director and shareholder resolutions, including annual resolutions.
Ongoing CorpStatutory Registersorate Updates
Legally required registers maintained under Canadian corporate law.
FAQs
Everything you need to know about Minute Books in Canada
Is a minute book required in Canada?
Yes. Every Canadian corporation — federal or provincial — is legally required to maintain a corporate minute book under corporate law.
What happens if I don’t have a minute book?
Missing or outdated minute books can cause problems when opening bank accounts, raising funding, selling the business, or during audits or legal reviews.
Do I need a minute book if I’m a solo founder?
Yes. Even single-shareholder and single-director corporations are required to maintain a minute book.
Is a digital minute book legal in Canada?
Yes. Canadian law allows minute books to be maintained digitally, as long as records are complete, accurate, and accessible.
What documents are included in a minute book?
A minute book includes incorporation documents, bylaws, director and officer records, share registers, resolutions, and other required corporate registers.
Do I need a lawyer to maintain my minute book?
No. Many businesses maintain their minute books themselves or use digital tools. Lawyers are typically needed only for complex transactions or changes.
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